Or: How to Stop Being Busy and Start Being Effective
I Didn’t Invent These Ideas. I Just Paid Attention.
Let’s get one thing straight: I didn’t come up with any of this.
What you’re about to read wasn’t born in a brainstorming session, packaged as a productivity course, or whispered by a guru in Bali. I learned these habits by listening to people who’ve actually mastered getting things done — and filtering out the noise.
This is not a beautifully structured literary piece. It’s a somewhat disorganized brain dump of what works for me — the systems, rules, and random truths I’ve picked up from experience (and from people much smarter than I am).
Treat it like a buffet: take what works, leave what doesn’t, and don’t expect a perfect narrative arc. What matters is whether you walk away with something useful — not whether it wins a writing award.
Ideas from:
Ben Franklin, who literally scheduled every hour of his day
Dan Kennedy, who built an empire on time discipline and ruthless ROI thinking
Tony Robbins, who reframed productivity as energy and clarity
Zig Ziglar, who made motivation actionable
And going even further back, the stoic clarity of Seneca, Epictetus, and Socrates
The world has changed. Human nature hasn’t. What worked then, works now.
How Do I Get So Much Done in a Day?
I hear this more than you’d think. Sometimes I ask myself the same thing. But then, I know plenty folks who get far more done in a day than I do. I need to track them down and learn from them.
And no, the answer isn’t a magic formula, morning smoothie, or color-coded calendar. The truth is far less glamorous: I’ve built systems that work, and I follow them religiously.
How I Structure My Days for Maximum Output
I plan ahead
I block out time every Sunday night to plan the week
When you know what’s coming, you don’t waste time reacting
I get up early
“Early to bed and early to rise makes a man healthy, wealthy, and wise.” Ben Franklin said it. He was right.
I control email — it doesn’t control me
I check email three times a day, not 100
Every email is:
Replied to
Deleted
Or filed as a to-do item
If it takes three minutes or less, I do it immediately
My inbox rarely holds more than 5 to 15 emails
I don’t answer every call
Just because the phone rings doesn’t mean I need to answer it. I respond intentionally, not impulsively.
I empower my staff
They’re smart. They’re capable. I don’t micromanage. I don’t invite distractions.
I avoid distractions that wear productivity costumes
I’m not hanging out at Starbucks three times a day
I don’t take random “catch-up” calls
I don’t attend meetings that could’ve been an email
And I definitely don’t use social media as if it were a full-time job; in fact, real social media is hard work and a full-time job
I limit social media
I’m not on LinkedIn, Facebook, or GIFT-PL all day
I don’t chase engagement
You can’t deposit likes into your checking account—I’m in the business of results, not applause
I eat for energy
Light lunch
Lighter dinner
A bloated stomach is the enemy of a productive afternoon
I delay gratification
Happy hour? Sure — after 8 PM, not at 4:45
Unless I’m with a client or spending time with my wife on our deck
My Biggest Productivity Hack: ROI-Driven To-Do Lists
Every decision, every task, runs through a simple filter:
What’s the return on investment?
I manage my time through an evolving three-tiered list:
1. Down the Road
Ideas. Future plans. Things worth keeping, but not acting on yet.
2. Proactive and Important
Where progress happens. Revenue. Strategy. Deep work. This is where I aim to spend most of my time.
3. Urgent
Things that seem critical but usually aren’t. I actively work to minimize this category through better planning and delegation.
And when I need clarity? I take what I call a thought break. No phone. No noise. Just me, a notepad, and the outdoors — usually at a local park on Tampa Bay.
Still the best place to solve problems.
The Real Secret?
It’s not about counting hours. It’s about making the hours count.
As Jim Rohn said, “Don’t major in minor things.”
And as Dan Kennedy wrote, “Motion is not progress.”
Final Thought
There’s nothing trendy about what I do. But it works.
Because those who’ve come before — from ancient philosophers to modern masters — understood one truth:
The key to a meaningful life is doing fewer things… better.
So next time you wonder how I get so much done?
Don’t look at my schedule. Look at my systems, my filters, and how I say no — a lot.
And ask yourself:
Are you being productive… or just busy?
Quick Summary: How I Actually Get Things Done
Be ruthlessly intentional with how you spend your time.
Here’s what I do (and don’t do):
I follow Ben Franklin’s advice: early to bed, early to rise
I plan my week on Sunday, not Monday morning in a panic
I answer my cell discriminately — not everything is urgent
I empower my staff so they don’t have to call, email, or Slack me for every minor detail
I check email three times a day, not every five minutes like it’s oxygen
Every email is either replied to, deleted, or filed as a to-do. My inbox is usually under 5 emails, never more than 30
If a task takes 3 minutes or less, I do it immediately
I delete endless joke chains, “funny” emails, and social fluff (unless I am in a social mood or doing cardio on my Lifecycle)
I do not tweet, Facebook, or post on GIFT-PL or LinkedIn like it’s my job — because it isn’t; social media is actually a full-time job
I’m not at Starbucks three times a day pretending to work. I like it, sure — but it’s not my second office
I eat a light lunch. Lighter dinner. Energy matters.
I actively eliminate time vampires — the people, platforms, and obligations that suck time and energy without ROI
And yes, when I do happy hour, it’s 8 PM, not 4:45 — unless it involves my wife or a client
At the center of it all is my three-tiered productivity system:
Down the Road
Proactive and Important
Urgent (a category I try to starve)
And when I need real clarity? I take a “thought break” — no phone, just a notepad and nature .
So if you really want to get more done in a day, start here:
Don’t count time. Make time count.
100+ Time Management Quotes and Advice
Focus is the lens through which dreams become reality. Sharpen it with intention, and watch as the world comes into clear view. – Anonymous
Start where you are. Use what you have. Do what you can. – Arthur Ashe
The only person you are destined to become is the person you decide to be. – Ralph Waldo Emerson
Time will not slow down when something unpleasant lies ahead. – Harry Potter
Lack of direction, not lack of time, is the problem. We all have twenty-four hour days. – Zig Ziglar
Failing to plan is planning to fail. – Alan Lakein
The best time to make a decision is when it needs to be made, not when it feels good. – Bryant McGill
Start your day with a compass, not a clock. Set your direction with purpose and watch as your time becomes a journey towards achievement. – Anonymous
It’s not about how fast you go, it’s about how far you get. – Mahatma Gandhi
Eat that frog! If you have to eat two frogs in the morning, eat the ugliest one first. – Mark Twain
Focus on being productive instead of busy. – Tim Ferriss
Plan your day with purpose and prioritize like a pro. When each moment is accounted for, success becomes inevitable. – Anonymous
Time is what we want most but what we use worst. – William Penn
A single laser beam can cut through steel while a scattered light beam burns nothing. – Swami Vivekananda
Distraction is but the thief of time. – Charles Caleb Colton
Plans are useless, but planning is indispensable. – Dwight D. Eisenhower
I love deadlines. I like the whooshing sound they make as they fly by. – Douglas Adams
You miss 100% of the shots you don’t take. – Wayne Gretzky
The myth of multitasking is alive and well, but the reality is that it’s a productivity killer. – Peter Bregman
Procrastination is the thief of time. – Charles Dickens
The key to time management is to decide what NOT to do. – Marilyn Ferguson
Don’t say you’ll do it tomorrow; do it today. – Napoleon Bonaparte
Your brain can’t efficiently focus on two things at once. When you multitask, you’re really just rapidly switching your attention between tasks, which takes time and can lead to errors. – David Rock
What you lose in planning, you’ll lose in time. – Unknown
Gather all the facts and data you can, consider your options carefully, then make a decision. – Colin Powell
Say no to more. – Tim Ferriss
Trust your gut. You know more than you think you do. – Oprah Winfrey
The only difference between success and failure is the ability to take action. – Alexander Graham Bell
The mind is everything. What you think you become. – Buddha
Most of the important things in the world have been accomplished by people who have kept on trying when there seemed to be no hope at all. – Dale Carnegie
You may delay, but time will not. – Benjamin Franklin
You don’t have to be great to start, but you have to start to be great. – Zig Ziglar
You don’t have to see the whole staircase, just take the first step. – Martin Luther King Jr.
Absorb what is useful, reject what is useless, add what is specifically your own. – Bruce Lee
To do two things at once is to do neither. – Publilius Syrus
Give me six hours to chop down a tree and I will spend the first four sharpening the axe. – Abraham Lincoln
Progress over perfection. – Marie Forleo
The common man is not concerned about the passage of time, the man of talent is driven by it. – Charles de Gaulle
Without goals and plans to reach them, you are like a ship that has set sail with no destination. – Fitzhugh Dodson
Don’t confuse activity with productivity. Just because you’re moving doesn’t mean you’re making progress. – Unknown
Good decisions come from experience. Experience comes from making bad decisions. – Mark Twain
The past always looks better than it was. It’s only pleasant because it isn’t here. – Finley Peter Dunne
Set your day like a captain charting a course: with clear direction, purposeful navigation, and unwavering focus on reaching your destination. – Anonymous
Lost time is never found again. – Benjamin Franklin
The time for action is now. It’s never too late to do something. – Antoine de Saint-Exupéry
What gets measured gets managed. – Peter Drucker
You may believe you are multitasking, but your brain is actually context-switching, and that comes at a cost. – Barbara Oakley
Better three hours too soon than a minute too late. – William Shakespeare
Multitasking is the thief of time. The only way to get things done effectively is to focus on one task at a time. – David Allen
A dream without a plan is just a wish. – Antoine de Saint-Exupéry
Don’t let perfect be the enemy of good. – Voltaire
One always has time enough, if one will apply it well. – Johann Wolfgang von Goethe
The more focused you are, the shorter your to-do list becomes. – David Allen
It’s how we spend our time here and now, that really matters. If you are fed up with the way you have come to interact with time, change it. – Laura Vanderkam
The successful person has the habit of focusing on goals. – Brian Tracy
Set your day like a sculptor molds clay: with careful consideration, deliberate shaping, and the vision to create something beautiful out of each moment. – Anonymous
You can have it all. Just not all at once. – Oprah Winfrey
You have to decide what your highest priorities are and have the courage – pleasantly, smilingly, nonapologetically – to say ‘no’ to other things. – Robert Fulghum
The way to get started is to quit talking and begin doing. – Walt Disney
Until you prioritize your time, you will never have enough time. – Jim Rohn
Don’t try to boil the ocean. Instead, take smaller, focused steps toward your goals. – Stephen Covey
Time you enjoy wasting is not wasted time. – Marthe Troly-Curtin
Our brains are wired to focus on one thing at a time. Multitasking is really just rapid task switching, which can lead to decreased productivity, increased stress, and more errors. – Srini Pillay, M.D.
Yesterday’s the past, tomorrow’s the future, but today is a gift. That’s why it’s called the present. – Bil Keane
The key is not to prioritize what’s on your schedule, but to schedule what’s important. – Stephen Covey
Action expresses priorities. – Mahatma Gandhi
Don’t be afraid to make decisions. Paralysis by analysis is often worse than the wrong decision. – Robert Kiyosaki
Either get busy living or get busy dying. – Stephen King
Your future is created by what you do today, not tomorrow. – Robert Tew
Plan your work, then work your plan. – Napoleon Hill
It is difficult to make a decision when you know nothing. But it is also difficult to make a decision when you know everything. – Theodor Heuss
Procrastination is the art of delaying tomorrow’s success. Beat it with the hammer of action, forging your path to achievement today. – Anonymous
The time is always right to do what is right. – Martin Luther King Jr.
Until we can manage time, we can manage nothing else. – Peter Drucker
You have to decide what your highest priorities are and have the courage to say no to everything else. – Steve Jobs
While multitasking appears to increase productivity, it actually impairs our ability to focus, learn, and retain information. – Dave Crenshaw
Tough times never last, but tough people do. – Robert H. Schuller
The essence of self-discipline is to do the important thing rather than the urgent thing. – Stephen Covey
What you focus on will get bigger. – Oprah Winfrey
A goal without a plan is just a wish. – Antoine de Saint-Exupéry
You can’t depend on your eyes when your imagination is out of focus. – Mark Twain
The things that matter most should never be at the mercy of the things that matter least. – Goethe
Multitasking is the mother of all unproductive behavior. It is the belief that doing more things at once actually gets more done. – Barbara Pachter
Plan your day with purpose and prioritize like a pro. When each moment is accounted for, success becomes inevitable. – Anonymous
A little done right now is better than a lot tomorrow. – Chinese Proverb
Multitasking is a myth. We can’t really focus on two things at the same time. Instead, we’re just rapidly switching our attention, which leads to errors and wasted time. – Daniel Levitin
Schedule your priorities. – Stephen Covey
Procrastination is the thief of time, but indecision is the destroyer of dreams. – Heather Brittain Berg
The day you decide to take full control of your schedule is the day your life begins to change. – Jim Rohn
A mistake repeated more than once is a decision. – Paulo Coelho
Someday’ is a disease that will take your dreams to the grave with you. – Timothy Ferriss
The key is in not spending time, but in investing it. – Stephen R. Covey
Focus on finishing one task before moving on to the next. You’ll be surprised at how much faster you’ll get things done. – Laura Vanderkam
Robin Sharma is right. Time management is life management. – Robin Sharma
Schedule what’s important. – Stephen Covey
Don’t judge each day by the harvest you reap but by the seeds you plant. – Robert Louis Stevenson
Procrastination is the art of delaying tomorrow’s success. Beat it with the brush of action, painting your path towards achievement today. – Anonymous
The key is not to prioritize what’s on your schedule, but to schedule your priorities. – Stephen Covey
A little planning each day saves you from having to plan every day. – Margaret Thatcher
We must use time as a tool, not as a couch. – John F. Kennedy
The difference between successful people and others is not a lack of strength, not a lack of knowledge, but rather a lack of will. – Vince Lombardi
The ability to focus single-mindedly on one thing at a time is the highest form of human intelligence. – Antoine de Saint-Exupéry
Robin Sharma is right. Time management is life management. – Robin Sharma
A mistake repeated more than once is a decision. – Paulo Coelho
Sometimes the best way to make a decision is to sleep on it and see how you feel in the morning. – Oprah Winfrey